For Programs
Built for residency programs,
not against them.
Verbal feedback already happens. Preceptors and trainees talk after almost every encounter. Debrief preserves those conversations and turns them into the formal assessment record your program needs, reducing the documentation burden for preceptors without adding a new step to their day.
The problem
Program directors know these three things well.
Assessment completion rates stay low because filling out a form after a busy shift is the last thing a preceptor wants to do.
Verbal feedback, which is often the richest feedback a trainee receives, never makes it into the formal record.
Competency data arrives late, in batches, and rarely reflects what was actually observed in the room.
What you get
What Debrief gives a program.
Higher completion
Preceptors give feedback verbally, as they already do. Residents review, edit, and submit. The barrier to completion drops because no one is staring at a blank form.
Faster turnaround
A structured assessment can be ready minutes after a shift ends, not weeks later. Timely feedback is better feedback for both the trainee and the program.
Richer competency data
Verbal comments map automatically to CanMEDS roles, CCFP milestones, and Royal College Competence by Design (CBD) competencies. Aggregate data for Competence Committee reviews.
Canadian data residency
All data is stored and processed on Canadian infrastructure. No cross-border transfer, no US-based cloud storage. A practical answer to institutional procurement questions.
Getting started
A one-block pilot.
The pilot is scoped to a single rotation block (about one month). That gives a clean before-and-after window without committing the full program.
Pilot one block, 5 to 10 residents
Pick a single rotation block (about one month). No IT integration required. Residents sign up, record, and export within the first week.
Drop into your existing forms
Debrief exports to CSV or PDF. Drop the output into your current assessment system, whether that is One45, MedSIS, or your own forms. No new software to maintain.
Review the block, decide on scale
At the end of the block we share completion rates, time-to-feedback, and resident and preceptor feedback. If the numbers move, expand to the full program.
What we measure during the block
A handful of metrics, against your own baseline.
# of assessments
How many finalized assessments the cohort produced during the block, compared to the equivalent block last year.
Time from encounter to documented feedback
Median hours between the conversation and a structured assessment landing in your system.
Words of narrative feedback per assessment
A simple proxy for how rich the documented feedback is, compared to baseline.
Preceptor and resident satisfaction
Short end-of-block survey covering perceived burden, usefulness, and willingness to keep using it.
We share the readout with the program at the end of the block. You decide whether to scale.
Start a pilot this rotation.
We work directly with program administrators to get a cohort set up. No procurement overhead for a pilot. Email us and we will respond within two business days.